This Privacy Policy (“Policy”) is designed to assist you in understanding how CHATRITY PTE LTD collects,
uses, discloses and/or processes the personal data you have provided to us, as well as to assist you in making
an informed decision before providing us with any of your personal data. This Policy supplements but does not
supersede nor replace any other consents which you may have previously provided to us. We may from time to
time update this Policy to ensure that it is consistent with our future developments, industry trends and/or
any changes in legal or regulatory requirements.
YOUR PERSONAL DATA
In this Policy and under the Personal Data Protection Act 2012 (No. 26 of 2012) (“PDPA”), “Personal Data”
refers to any data or information (whether true or not) about you from which you can be identified, either (i)
from that data; or (ii) from that data and other information to which we have or are likely to have access.
Examples of such Personal Data that we may collect include:
- Your name, NRIC, passport or other identification number, telephone number(s), mailing address, email
address, bank account information, credit card information and any other information relating to you which
you have provided us in any forms you may have submitted to us, or in other forms of interaction with you;
- Photos, films, portraits and/or video recordings of you;
- Your employment history, education background and income levels;
- Information about your usage of and interaction with our websites, mobile applications and/or services
including computer and connection information, bandwidth, statistics on page views, and traffic to and
from our websites and mobile applications.
COLLECTION OF PERSONAL DATA
- CHATRITY PTE LTD may collect your Personal Data in one or more of the following ways when you:
- visit our websites or communicate with using any messaging applications;
- donate through our websites or messagingapplications;
- attend our events, conferences, forums, workshops, talks as photos and/or video recordings may take
place for publicity purposes;
- register with us for our services which may include events, conferences, forums, workshops, talks,
consultancy services etc.;
- interact with any of our employees, interns, volunteers, board and committee members e.g. via
meetings, emails or telephone calls;
- respond to our request for additional Personal Data;
- request that we contact you, be included in an email or other mailing list;
- respond to our initiatives or programs;
- participate in our research and/or survey e.g. via online, face to face or pen and pencil, conducted
by us or our partners/vendors;
- submit your Personal Data to us for any other reasons;
- apply for employment with CHATRITY PTE LTD;
- apply for an internship with CHATRITY PTE LTD;
- where your Personal Data is given to us from third party social networking services when you choose to
connect with those services.
- When you browse our websites or access our mobile applications, you generally do so anonymously, but
please see Section 10 below which provides more information on our cookies policy.
- You shall consult your parent or guardian before providing us with your Personal Data if you are under
the age of eighteen [18].
- CHATRITY PTE LTD will not be responsible for relying on inaccurate or incomplete Personal Data arising
from you not updating us of any changes in your Personal Data that you had initially provided us with.
Failure to provide complete, accurate, true and correct information may result in our inability to provide
you with services you have requested and/or to process the necessary administration.
PURPOSES FOR THE COLLECTION, USE & DISCLOSURE OF YOUR
PERSONAL DATA
- CHATRITY PTE LTD may collect, use and/or disclose your Personal Data for the purposes for which we have
specifically obtained your consent and the purposes for which you have provided your Personal Data to us.
Some of the purposes are listed below:
- Marketing and Advocacy
CHATRITY PTE LTD may contact you to inform you about CHATRITY PTE LTD’s
and/or CHATRITY PTE LTD-related organisations’ products and services, or other information which may be
of interest to you. We may also invite you to participate in CHATRITY PTE LTD events and activities.
- Administration and Servicing
- To carry out your instructions or respond to your queries;
- Assess and process your requests to CHATRITY PTE LTD;
- Administer your third party interactions through CHATRITY PTE LTD (e.g. when you donate to other
charities or volunteer with other organisations);
- Process and administer payments, billings, accounts,benefits/entitlements, credit and reference
checks, debt-recovery matters, including but not limited to your employment, internship or volunteer
assignment with CHATRITY PTE LTD;
- Compile statistics for CHATRITY PTE LTDand/or industry exercises and studies, to design and
improve our products and services for you; compliance monitoring and audit reviews;
- Comply with all applicable regulations, laws and internal policies and procedures; providing
general information on product enhancements, services and policies which are relevant to your needs;
investigating and allegation or suspicion of fraud, misconduct, any unlawful action or omission;
- Archive, back-up or destroy Personal Data;
- Inform you of changes and updates to our services, policies, terms and conditions and other
administrative information.
- Comply with any applicable rules, laws and regulations, codes of practice or guidelines or to assist
in law enforcement and investigations by relevant authorities and agencies.
- Where Personal Data is submitted by you on behalf of another individual or concerns another individual
other than yourself (or, in the case of situations where you, as a representative of your company or
organisation are submitting the personal data of individuals as part of the disclosures by the company or
organisation to us), you represent and warrant to us, that all the necessary consents (procured in
accordance with all applicable data protection legislation, including without limitation the PDPA, for
such purposes stated in the relevant sections of this Data Protection Policy) have been obtained from the
relevant individuals and that you have retained proof of these consents, such proof to be provided to us
upon our request.
- If you have provided us with your Singapore telephone number(s) and have indicated that you consent to
receiving upcoming events and updates from CHATRITY PTE LTDviayour Singapore telephone number(s), then
from time to time, we may contact you using such Singapore Telephone number(s), including via voice calls,
text, fax or other means with our updates.
- CHATRITY PTE LTD will not be responsible for relying on inaccurate or incomplete Personal Data arising
from you not updating us of any changes in your Personal Data that you had initially provided us with.
Failure to provide complete, accurate, true and correct information may result in our inability to provide
you with services you have requested and/or to process the necessary administration.
DISCLOSURE OF PERSONAL DATA
- Data Personal Data will be protectedand kept confidential but, subject to the provisions of any
applicable law, may be disclosed for the purposes listed above, where applicable, to the following
parties:
- Our employees, volunteers, interns, board and committee members;
- CHATRITY PTE LTD-related organisations;
- Banks, CPF or its agent banks, credit card companies and other financial institutions for the
processing of any monies receivable or payable;
- Third party service providers who provide services to CHATRITY PTE LTD, e.g. courier services,
payroll, mailing, information technology, data processing and storage, and insurance;
- Any liquidator, receiver, official assignee/trustee, judicial manager or any other person appointed
under or pursuant to any applicable law or court order in connection with the bankruptcy, liquidation,
winding up, judicial management or any other analogous process in respect of any individual, company or
business;
- Our professional advisers such as auditors and lawyers;
- Any judicial, administrative or regulatory body, any government or public or government agency, or any
parties thereof having jurisdiction over CHATRITY PTE LTD;
- Any regulatory, government or statutory body to comply with applicable laws or regulations or upon
their valid request;
- Any other party to whom you authorise us to disclose your Personal Data.
TRANSFER OF PERSONAL DATA OUTSIDE SINGAPORE
Where your Personal Data is to be transferred out of Singapore, we will comply with the PDPA in doing so.
This includes obtaining consentfrom you to transfer your Personal Data overseas, and before you give
consent, providing you with a reasonable written summary on the extent of the protection offered to the
Personal Data to be transferred overseas, and/or taking appropriate steps to ascertain that the foreign
recipientorganisation of the Personal Data is bound by legally enforceable obligations to provide to the
transferred Personal Data a standard of protection that is at least comparableto the protection under the
PDPA. Where consent from you has been obtained, the consent must not have been induced by false or
misleading information/practices, and must not be a condition of providing a product or service unless the
transfer of the individual’s personal data overseas is reasonably necessary to providing the product or
service: Regulation 9(4) of the Personal Data Protection Regulations 2014.
WITHDRAWAL OF CONSENT
- If you wish to withdraw your consent to any use or disclosure of your Personal Data as set out in this
Policy, you may contactus at hello@chatrity.com.
- Please note that if you withdraw your consent to the collection, use, and/or disclosure of your Personal
Data, depending on the nature of your request, we may not be able to continue providing our services or
performing our contractual obligations to you. Such withdrawal may also result in the termination of any
agreements or arrangements you may have with us. CHATRITY PTE LTD’s legal rights and remedies are
expressly reserved in such event.
- CHATRITY PTE LTD will strive to effect your withdrawal of consent within 10 working days of your
withdrawal and will notify you if more time is required.
ACCESS TO YOUR PERSONAL DATA
- You may request access to or make corrections to your Personal Data records that CHATRITY PTE LTD has.
Please submit your request to hello@chatrity.comidentifying yourself and indicating the Personal Data that
the request concerns.
- CHATRITY PTE LTD will strive to respond to each request for access or correction as soon as reasonably
possible or as soon as practicable, and as accurately and completely as necessary. However, please note
that we may refuse your request under certain circumstances as laid out under the PDPA. We may also charge
you a reasonable administrative fee for the handling and processing of your request to access your
Personal Data. We will provide you with a written estimate of the fee we will be charging.
- Our response time to your request is between 30 to 90 working days. Such account shall be in respect of
how your Personal Data has been or may have been generally used or disclosed within the year before the
date of your request. If more than 30 working days are required, we will inform you within the first 30
working days of the time when we wouldbe able to respond to your request.
PROTECTION, POLICIES & PROCEDURE
- We will endeavor to protect your Personal Data in our possession and will guard against risks of
unauthorized access, collection, use, disclosure, copying, modification, disposal or destruction, through
reasonable and appropriate security measures.
- We strive to ensure that our systems are secure and that they meet the industrystandards.
- To prevent unauthorized access, maintain data accuracy and ensure the correct use of information, we
have put in place appropriate physical, electronic and managerial procedures to safeguard and secure the
Personal Data we collect.
- Notwithstanding our security measures for protecting your Personal Data, you acknowledge that no data
transmission over the internet is completely secure and by providing your Personal Data over the internet,
you are transmitting information at your own risk.
RETENTION OF YOUR PERSONAL DATA
We will retain your Personal Data for as long as you use our services and it is necessary, required or
relevant for business or legal purposes.
USE OF COOKIES
- We may collect or analyse anonymised information from which individuals cannot be identified (“Aggregate
Information”), such as number of users and their frequency of use, the number of page views (or page
impressions) that occur on our websites/applications and common entry and exit points into our
websites/applications.
- We use “cookies” where a small data file is sent to your browser to store and track Aggregate
Information about you when you enter our website or use our mobile applications. The cookie is used to
track information such as the number of users, their frequency of use, profiles of users, and their
preferred sites.
- The Aggregate Information collected is used to assist us in analysing the usage of our
websites/applications and improving our websites, mobile applications and services.
- Should you wish to disable the cookies associated with these technologies, you may do so by changing the
setting on your browser. However, you may not be able to enter certain part(s) of our websites, mobile
applications or services.
SECURITY
- All information you provide to us is stored on our secure servers. Where you have chosen a password,
which enables you to access certain parts of our site, you are responsible for keeping this password
confidential. We ask you not to share a password with anyone. Please be sure to sing off when you finished
using our Services on a shared computer or device.
- Unfortunately, the transmission of information via the Internet is not completely secure. Although we
will do our best to protect your personal data, we cannot guarantee the security of your data transmitted
to our site; any transmission is at your own risk and you agree not to hold
us responsible for any breach of security while accessing the Internet that is out of our control. Once we
have received your information, we will use strict procedures and security features to try to prevent
unauthorised access.
THIRD PARTY SITES
Our websites and mobile applications may contain links to other websites and applications operated by third
parties for your convenience and information. You access these websites and applications at your own risk.
To the fullest extent permitted under the law, we cannot be responsible for a third-party’s acts, omissions,
data policies or their use of cookies nor the content or security of any third-party websites and
applications, even if linked to our websites and applications. We recommend that you check the applicable
data protection policy of the third party to determine how they will handle any information they collect
from you. Any such liability is expressly disclaimed and excluded.
CONTACTING US
Should you have any questions, feedback or complaints relating to the use or disclosure of your Personal
Data, or if you wish to know more about our data protection policies and practices, please contact us at
hello@chatrity.com.
UPDATES ON PRIVACY POLICY
As part of our efforts to ensure that we properly manage, protect and process your Personal Data, we will be
reviewing our policies, procedures and processes from time to time. We reserve the right to amend the terms
of this Policy at our absolute discretion. Any amended Policy will be posted here.
Last Update: 29th July 2022